GDPR Policy

GDPR & Privacy Policy

StiwartBreese Adventures
Last updated: 11 May 2026

At STIWART Breese Adventures, we are committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your information when you book mountain guiding, walking days, outdoor activities, or use our website.

This policy is designed to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

STIWART Breese Adventures provides:

• Guided mountain walks
• Hill walking experiences
• Outdoor guiding services
• Adventure activities
• Walking and navigation days

For data protection purposes, STIWART Breese Adventures is the “data controller” responsible for your personal information.

Contact details:

STIWART Breese Adventures
Email: [your email address]
Website: [your website URL]

2. What Information We Collect

We may collect the following information:

Personal Information

• Full name
• Email address
• Phone number
• Emergency contact details
• Postal address (if required)

Booking Information

• Activity bookings
• Payment details
• Attendance records
• Communication history

Health & Safety Information

For safety reasons during mountain and outdoor activities, we may collect:

• Medical conditions
• Allergies
• Injuries
• Fitness or mobility information
• Medication details relevant to safety

This information is only collected where necessary for your wellbeing and safety during activities.

3. How We Use Your Information

We use your data to:

• Manage bookings and enquiries
• Deliver guided walking and mountain activities
• Communicate important trip information
• Maintain participant safety
• Process payments
• Improve our services
• Meet legal and insurance obligations

We only collect information that is necessary for these purposes.

4. Legal Basis for Processing Data

Under UK GDPR, we rely on the following lawful bases:

• Contract – to provide booked services
• Legitimate interests – to operate our business safely and effectively
• Legal obligation – where required by law
• Consent – for marketing communications or optional photography permissions
• Vital interests – where health information is required for emergency safety purposes.
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5. Marketing Communications

We may occasionally send updates about:

• New walking events
• Guided mountain days
• Courses or adventures
• Special offers

You can unsubscribe from marketing emails at any time by contacting us or using the unsubscribe link in emails.

We will never sell your personal data to third parties.

6. Sharing Your Information

We only share personal information where necessary, including:

• Payment providers
• Booking systems
• Emergency services if required
• Insurance providers where legally necessary

We do not share your data for unrelated third-party marketing.

7. Data Storage and Security

We take reasonable steps to keep your data secure by:

• Using password-protected systems
• Limiting access to personal information
• Storing information securely
• Regularly reviewing data handling practices

While we take security seriously, no online transmission can be guaranteed completely secure.

8. How Long We Keep Your Data

We retain personal data only for as long as necessary:

• Booking and financial records may be kept for legal and tax purposes
• Safety and incident records may be retained where required
• Marketing consent records are kept until consent is withdrawn

When information is no longer needed, it will be securely deleted.

9. Your Rights Under GDPR

Under UK GDPR, you have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Restrict processing
• Object to certain processing
• Withdraw consent at any time
• Request transfer of your data where applicable

To exercise any of these rights, please contact us using the details above.

10. Cookies and Website Data

Our website may use cookies or analytics tools to:

• Improve website performance
• Understand visitor behaviour
• Enhance user experience

You can manage cookies through your browser settings.

11. Photography and Media

Photos or videos may occasionally be taken during walking or mountain activities for promotional purposes.

We will always respect requests not to be photographed.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on our website with the revised date.

13. Complaints

If you have concerns about how your data is handled, please contact us first so we can try to resolve the issue.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):